The recent Coronavirus has forced a lot of companies to implement work-from-home policies to keep employees healthy and minimize further spread. Working remotely means in-person meetings, a big part of many companies’ day-to-day operations, are no longer an option for the time being. Fortunately, there are still ways to conduct virtual meetings either through conference calls or video conferencing.
Given that virtual meetings are the exception and not the rule for a lot of companies, meeting etiquette isn’t as strong for people when they’re at home versus when they’re at the office. Employees may multitask during the call or not participate as much, while the meeting organizer might not do as good of a job of keeping the call on track.
The Harvard Business Review recently shared a list of ways to how companies can make virtual meetings more efficient and productive—three of which were tied to technology and connectivity.
1) Use video
Video conferences make teams feel like they’re at the “same” meeting, unlike conference calls where everyone involved feels fragmented. Zoom, Skype and GoToMeeting are all options companies can use to conduct a video conference.
2) Have an audio dial-in back up
Video is the best way to conduct an engaging virtual meeting. However, attendees should always have the option to call in just in case they don’t have video access—they could be driving or not have a strong enough Internet connection to support video.
3) Test the tech before the meeting
People are busy and when they take time out of their day to attend a meeting, they want it to start on time. Technology-related delays are a surefire to ensure meetings get off to a bad start. Meeting participants should test the necessary technology before the meeting to make sure it works and they are comfortable using it.
What the rise in video conferencing means for CRE
As businesses rely more on video conferencing during this crisis, there’s a chance they’ll want to continue with it when they return to their normal operations. If that’s the case, these companies will need strong connectivity to conduct video meetings—and they’ll be relying on the building owners to supply it. CRE owners should be prepared for businesses to inquire about their in-building wireless network ability to sustain video conferences when they return to their offices. Looking ahead, CRE owners should also expect videoconferencing capabilities to be added to the list of demands prospective tenants have when they considering leasing space in their building.